Participant Guidelines

Yep, Even We Have to Have Rules

The goal of the Rosewood Art & Music Festival is to create a high quality and affordable fine arts festival. Unlike larger festivals we do not charge an application fee and have moderately priced participation fees.

Who Can Participate

Professional, Amateur & Emerging artists may apply to participate in 1, 2, or all 3: Exhibitor, Juried Show, or Cosplay/Costume Designer Contest.

IMPORTANT DATES

  • Applications open Dec. 15, 2026

  • Application deadline: by midnight
    Jan. 30, 2027

  • Accepted Applicants listed on the website: Feb. 10, 2027

  • Acceptance Fees Due by: Feb. 15, 2027

  • Notification of placement, arrival, signage, times emailed: Mar. 1, 2027

  • Day of Festival: April 10, 2027, 9am-5pm

PARTICIPATION SELECTION PROCESS

  • Participants are selected on the basis of design, quality and a desire to show your art or craft.

  • Art that tells a story, creates emotion and more

  • Booth presentation Since this is a spring show we are seeking exhibitors that are welcoming & whimsical to exciting and dynamic. To provide an escape for attendees and artists.

  • Inclusion is not based on past acceptance

  • Space is limited, not all submissions will be selected

REQUIREMENTS

  • Submit an image that best describes your art form for review. 

  • Digital images must be current and show artwork completed within the past two years. 

  • Digital image quality is essential and can make a difference in your acceptance.

DISPLAY REQUIREMENTS

Artists provide their own display tables, chairs, stands, 10 X 10 tents

  • White canopies are best to prevent color distortion on your artwork

  • Straight leg tents only. NO SLANT LEG TENTS ALLOWED,  Participants with slant leg tents will be asked to leave, no refunds.

  • No staking, canopies or panels to the ground, this is a public park and all must remember to pack in as you pack out. No trash, holes in ground or disturbance of plants or trees.

  • 50lbs weights for all 4 tent legs NO milk/water jugs or concrete blocks.

JURIED ART SHOW

RAMF awards more than $2000 in prizes to participating artists. Up to 40 two & three-dimensional works will be selected & exhibited on the day of the festival. 

  • Selected works will be shown under the Oaks in Juried Row (Artists supply their own easel). 

    • Gently placed against trees or in the front of Exhibitor's booth, visible for public to view and vote.

  • Day of Festival; Art will be on display for the public to view, with QR codes to vote online for People's Choice, from noon-4pm.

    APPLY TO JURIED SHOW 

    • Complete application
    • Include high resolution images of intended work of art
    • Maximum size 30x30
    • Awards are announced at 3pm on the day of the festival.
    • Winners must be present to win. 

    STANDARDS

    The Festival is open 11 am - 5 pm. 
    Exhibitors MUST be in attendance during the day. Break down of booths is not allowed until 5:00 pm.

    • Art must be original & produced by the exhibiting artist.

    • Any artwork, including photographs, that is produced by any mechanical means, i.e. giclée’s, ink-jet or any other reproduction technique must be labeled or have a sign specifying the image is a “REPRODUCTION" and placed in browse bins.

    • Artists are responsible for handling sales; the City of Columbia offers a 1-day Business License.

    • Visit Single Event Permit through https://columbiasc.hdlgov.com/Home/Home/BusinessLicense

    • Artist run galleries or groups may exhibit together, no 20x20 spaces allowed.

    NOT ACCEPTABLE

    • NO AI generated art is allowed. We run all images through Sightengine AI Image Detector to verify work.

    • Work by apprentices or employees is unacceptable.

    • Absolutely no buy-sell or mass-produced items,

    • No merchandise such as coffee cups, notecards, calendars, or other items mass produced from online clip art is permitted, 

    • No novelty/mass-produced clip together jewelry, plastic squishy toys, any item from a kit or products cast from commercial molds or country-pine furniture.

    • No one is permitted to "walk about" and solicit to attendees; Capture on the spot photos for profit, pass out flyers promoting outside events, gigs, shows, albums to download or future activities. Those who do so will be asked to leave the festival grounds.

    ACCEPTED PARTICIPANT FEES

    • Exhibitor: $55.00

    • Juried Show: $45.00

    • Cosplay/Designer Contest: $25.00

    The Rosewood Arts and Music Festival reserves the right to refuse any application, eject participants not adhering to guidelines. 

    No participant refunds once accepted.

    ACCEPTED PARTICIPANTS

    • Space assignment to show/sell/promote original art

    • Name listed on website

    • Participant packet emailed with complete instructions, includes arrival time & placement map

    • Ability to win cash prizes

    • Volunteers onsite to assist with unloading & loading materials